BOARD SECRETARY REPORT
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
October 11, 2012
Timber Creek Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
Fire drills were held on the following dates:
Date Time Evacuation Time
Triton 9/7/12 9:25 am 3 minutes 5 sec.
9/19/12 8:35 am 7 minutes – Tier 2 Lockdown
Highland 9/12/12 9:30 am 8 minutes Tier 2 Security Drill
9/19/12 8:40 am 3 minutes
Timber Creek 9/13/12 7:46 am 3 minutes
9/25/12 7:48 am 9 minutes
Twilight 9/18/12 4:01 pm 2 minutes
9/24/12 4:30 pm 5 minutes Tier 1 Lockdown
B. MANDATED MONTHLY ACTION ITEMS
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of September 20, 2012 Workshop/Action Meeting
Move to approve the Budget Transfers as shown.
3. Bill List Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
4. Cash/Wire Transfers N/A at this time
Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report N/A at this time
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
Move that the Board of Education approve the Treasurer of School Moneys reports.
Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of September 30, 2012 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION
Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of September 30, 2012, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.
CHANGE IN ANTICIPATED REVENUE
In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending August 31, 2012 as follows:
Increase – Use of Facilities N/A at this time
Increase – Refund or Prior Years Expenditures N/A at this time
Increase – Miscellaneous Income/Admission/Interest N/A at this time
Increase – Tuition – Other LEA’s/Individuals N/A at this time
Decrease – Medicaid Semi N/A at this time
Increase – Employees Health N/A at this time
Increase – Extraordinary Aid N/A at this time
8. Cafeteria Fund Analysis N/A at this time
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
3. Disposal of old, obsolete A.V. equipment
Move that the Board of Education approve the disposal of old, obsolete A.V. equipment from Highland High School as listed:
New VHS tapes 486 approx.
Beta Tapes & other pre-VHS tapes 3+ 6 ft tall cabinents full
Old VHS players (wrapped in black bags) 3+ approx.
Old typewriter 1
Old podium (1960s era) 1
Tom's personal file cabs 2
Cassette tapes (various music) 4 ft long cabinet (100s of them)
1990s era tv's (on wall mounts) 3
Old tower (1990s era Receiver, CD 5 disc player, cassette player) 1
2 turn tables 2
Old 3 ring binders (Tom w.) 30+
Small Panasonic tv (1990s) 1
4. Acceptance of Standard Operating Manual
Move that the Board of Education approve the Standard Operating Procedure Manual.