BOARD SECRETARY REPORT

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

 

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

 

ACTION/WORKSHOP MEETING

September 20, 2012

Highland Regional High School – 6:00 pm

 

A.      INFORMATION ITEMS

 

1.    Required Monthly Drills

       Fire drills were held on the following dates:

       

       No fire drills were held.

 

2.   Board Attendance 

B.   MANDATED MONTHLY ACTION ITEMS

 

1.       Minutes

       Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
 
     
   Minutes of the August 16, 2012 Executive Session
   
                        

2.       Budget/Account Transfers                                                                                                                              

         Move to approve the Budget Transfers as shown.

                                                                                                                                                                   

3.       Bill List       

         Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.       Cash/Wire Transfers       

           Move that the Board of Education approve the cash/wire transfers as shown.

 

5.    Board Secretary/Business Administrator’s Report      
       Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.    Treasurer of School Moneys Report                                                                              

       Move that the Board of Education approve the Treasurer of School Moneys reports.

 

 

7.    Budget Certification                                        

       BOARDS’ CERTIFICATION

 

Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of August 31, 2012 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of August 31, 2012, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.

CHANGE IN ANTICIPATED REVENUE

 

In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending August 31, 2012 as follows:

Increase – Use of Facilities                                                       $ .00   
 
Increase – Refund or Prior Years Expenditures                     $ .00  
 
Increase – Miscellaneous Income/Admission/Interest          $ .00
 
Increase – Tuition – Other LEA’s/Individuals                          $ .00       
     
Decrease – Medicaid Semi                                                          $ .00
 
Increase – Employees Health                                                     $ .00 

Increase – Extraordinary Aid                                                      $ .00           

 

8.   Cafeteria Fund Analysis    - Nothing to Report at This Time                              

      Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.       Student Activity Account Report                  

          Move that the Board of Education approve the Student Activities Account Reports.

 

10.    Use of Facilities           

         Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.      Other Monthly Action Items

 

1.       Transportation Interlocal Service Agreement
 
Move that the Board of Education approve the Interlocal Transportation Service Agreement for the 2012-2013 school year as attached.

 

2.       Disposal of Old Cheerleading Uniforms
 
Move that the Board of Education approve the disposal of faded and dry rotted cheerleading uniforms as attached.

 

3.       Tuition Contract with CCTS for 2012-2013 school year
 
Move that the Board of Education approve the Tuition contract with CCTS for the 2012-2013 school year as attached.

 

4.       Disposal of old obsolete cash registers

Move that the Board of Education approve the disposal of old cash registers Samsung model ER-5140 from Timber Creek cafeteria. The registers were purchased when the school was opened and are now obsolete due to the computerized terminals.

 

5.       Center for Family Guidance Contract
 
Move that the Board of Education approve the contract with Center for Family Guidance as attached.

 

6.       Disposal of Trailer

Move that the Board of Education approve the disposal of a trailer from Timber Creek.

 

7.       Disposal of Textbooks

Move that the Board of Education approve the disposal of:
 
30 copies ofReiley and Shry. Introductory Horticulture. 4th ed. 1991. Delmar. ISBN 0827345127. 
5 copies of Houghton Mifflin, Health, 1989. ISBN 0395471796
96 copies of Glenco/McGraw-HIll, Responsible Driving, 1997, ISBN 0026533480
      44 copies of Holt, Rinehart & Winston, Modern Physical Education, 1972, ISBN 0030881761
 
 
8.   Gloucester County Institute of Technology
 
Move that the Board of Education approve the two (2) contracts with GCIT as attached.